Library Board Minutes

 

Minutes for The Rensselaer Public Library May 7th. 2018 Trustee Meeting 

ATTENDANCE 

Mary Lou Knox, Absent, all others present.

May 7th 2018 7:00 p.m.

CLAIMS 

  • A motion was made to accept the claims 

BY LAWS

  • An update on the By Laws: Amendments completed with the help of  UHLS. Motion to approve the Ammended ByLaws passed.

BUDGET 

  • Waiting on an update from City Hall.

LIBRARIAN REPORT 

  • Resignation of Library Clerk (citing family needs).
  • Upcoming core trustee training sessions at UHLS. July 10th and October 11 both at 6:00pm.
  • The annual UHLS dinner is June 19th at the Hilton Garden Inn.
  • CDTA will be talking to Mrs. Chirgwin about the possibility of a Navigator site(bus cards).
  • . Mrs. Chirgwin will be attending the Book Expo America May 31-June 1st in NYC.

ADJOURNMENT 

MEETING END   8:02p.m. 

Next Meeting: Monday, June 4th, 2018

Respectfully submitted

Trustee Annette Sebuyira.


Minutes for The Rensselaer Public Library April 9th 2018 Trustee Meeting 

ATTENDANCE 

Mary Loy Knox  absent, all others present

 

MEETING LOCATION

Meeting Schedule Start:: April 9th 2018 7:00 p.m.

Meeting Actual Start:: 7:10 p.m.  Called to order by Trustee Burnham with a quorum. 

Meeting Scribe:  Trustee Sebuyira (on behalf of Ogren) 

 

MINUTES  Motion to accept minutes from the March 8th.2018 meeting made by Trustee Sebuyira Seconded by Trustee Freebern..

 

CLAIMS 

  • A motion was made to accept the claims in the amount of $4245.83 by Trustee Sebuyira. Seconded by Trustee Freebern..  All in favor.

BY LAWS

  • A request was for the approval of the Library By Laws by Director Chirgwin and Approved by the Board. Signatures will be Obtained at the next Board Meeting.

BUDGET 

  • Trustee Burnham Attended Common Council Pre Budget meeting. The outcome of this meeting being: the Common Council will Include The Library Board’s input before the passing of the Budget.

 

LIBRARIAN REPORT 

  • 3 Computers and 1 scanner were purchased
  • Summary of circulated material, Programs, Computer use and ESL sessions was shared.
  • There will be a Science Program about BONES for kids 6+ sponsored by the Friends
  • Rensselaer Library will be having a Book Sale April 26th till April 28th 2018.

Motion to adjourn made by Trustee Sebuyira, Seconded by trustee Freebern

Meeting Scheduled End: None 

Meeting Actual End:  8:03p.m. 

Next Meeting: Monday, May 07, 2018

Respectfully submitted

Trustee Annette Sebuyira.

 


March 5, 2018 Minutes for Rensselaer Public Library Board meeting

Meeting called to order 7:03 PM

Attendees: Johanna Burnham, Tobi Freebern, Amanda Ahlemeyer, Library Director Jane Chirgwin

Absent: Annette Sebuyira, MaryLou Knox

Motion to accept minutes as written for 2/5/18 made by Burnham, second Freebern

Motion to accept claims in the amount of $1,361.83, made by Burnham, second Freebern

Librarian Report:

  • Discussion of library usage in categories that the state requested
  • Discussion of Librarian report to common council
  • Director invited by school to be guest reader for the Read Across America event (note: event cancelled due to weather)
  • Reccomendation that By-Laws be updated and revised, with background input from Director
  • By-laws will be revised at April meeting (4/9/2018)
  • May meeting will be approval of amended By-Laws
  • Discussion of Board attending Council Workshop to discuss budget needs

Adjourned 8 PM

Respectfully submitted by Tobi Freeburn (typed up by Jane Chirgwin)


December 2018

 Name  Title  Organization  Present 
Johanna Burnham  President  Library Board of Trustees 
Annette Sebuyira  Trustee “ 
Tobi Freebern  “  “ 
Marianne Ogren  “  “ 
Mary Lou Knox Y
Jane Chirgwin  Librarian  Rensselaer Public Library 

 

All members of the Board were in attendance of the monthly Board meeting.

MEETING START 

 

Meeting Actual Start: 7:02 p.m.  Called to order by President Burnham with a quorum. 

Meeting Scribe:  Trustee Ogren 

MINUTES 

 

  • A motion was made by Trustee Freebern to accept the minutes from the November meeting. Seconded by Trustee Knox.  All in favor 

 

CLAIMS 

  • A motion was made to accept the claims in the amount of $575.95 by Trustee Freebern.  Seconded by Trustee Ogren. All in favor.  ($1,432.93 have not been invoiced yet.)

LIBRARIAN REPORT 

  • “2020 Plan” – no changes were made by the board.  Plan was accepted as presented. Motion made by Trustee Ogren.  Seconded by Trustee Sebuyira. All in favor.
  • Quarterly reports to Common Council was discussed.  It was decided that Jane would send her report for the second Council Meeting during the months of January, April, July and October of each year.
  • Upper Hudson Library contract extension was requested since the 3 year contract is not ready.  The fee for 2018 is $3,546.00 which is a 5% discount from 2017.A motion was made by President Burnham to accept the contract with UHLS for 2018.  Seconded by Trustee Ogren. All in favor
  • President Burnham signed the agreement which is to be submitted by January 18, 2018.
  • Hannah started Story Time on Tuesdays at 11:00 am.  Jane is trying to get the word out to the community.
  • East Greenbush is having an Oscar film festival.  Rensselaer Public Library will be participating. (Part of 2020 Plan).  It takes place in March 2018 and “Action Jackson” will be running it. We will limit it to 40 people due to the size of the room.  It is to be decided as to whether it will be a children’s or an adult festival.
  • Library Hop – causing incentives to go to other libraries.  Discussing this with UHLS. Jane will be meeting with them next week.
  • Basic goals in Common Council reports monthly.  Verbal report. Monday workshop meetings if there is an issue.
  • Jane is having an issue with computer orders.  She is working with Rich Berhaupt on this.
  • Basic plan for workers to have shifts covered.

ADJOURNMENT 

  • A motion was made by Trustee Sebuyira. Seconded by Trustee Ogren.  All in favor.

MEETING END 

Meeting Actual End:  8:04 p.m. 

POST MEETING ACTION ITEMS 

Action  Assigned To  Deadline 
Quarterly discussions w/CC Librarian Chirgwin Per schedule
East Greenbush Lib. Film festival Librarian Chirgwin March 2018

 

Decisions Made 

  • To accept the proposed budget.

Next Meeting

Next Meeting: Monday, January 8, 2017


November 2017

 Name  Title  Organization  Present 
Johanna Burnham  President  Library Board of Trustees  Y
Annette Sebuyira  Trustee “ 
Mary Lou Knox “ 
Tobi Freebern  “  “ 
Marianne Ogren  “  “  N
Jane Chirgwin  Librarian  Rensselaer City Library 

Minutes for The Rensselaer Public Library November 13th Trustee Meeting 

ATTENDANCE 

All members of the Board were in attendance of the monthly Board meeting, with the exception of Marianne Ogren , who was excused.

 

MEETING START 

 

Meeting Actual Start: 7:10 p.m.  Called to order by Trustee Burnham with a quorum. 

Meeting Scribe:  Trustee Sebuyira (on behalf of Ogren) 

MINUTES  Minutes were not available at this meeting from the October 2nd meeting.

CLAIMS 

  • A motion was made to accept the claims in the amount of $297.00 by Trustee Freebern. Seconded by Trustee Burnham.  All in favor.

 

LIBRARIAN REPORT 

  • No Baker & Taylor payment to date.
  • A draft of the Report to the CC was presented (with an idea that it be read out once a month at the common council meetings) ( a plan was made for November 15th 2017).
  • A suggestion to create cards for common council members as this will be a good chance to meet new people.
  • Tutor rooms and the font foyer were painted as part of the preparations for the October 29th Phil Erlich recognition ceremony. In addition a bulletin board was installed.
  • UHLS will hold a core trustee program on January 17th at 6:30 pm for new trustees.
  • A Long range plan was shared and approved

ADJOURNMENT 

Motion to adjourn made by Trustee Freebern, Seconded by trustee Knox.

Next meeting Dec 4th 2017

MEETING END 

 

Meeting Actual End:  8:14 p.m. 

Next Meeting

Next Meeting: Monday, December 4th, 2017

Respectfully submitted

Trustee Annette Sebuyira.

October 2017 Library Board Minutes

 Name  Title  Organization  Present 
Johanna Burnham  President  Library Board of Trustees 
Annette Sebuyira  Trustee “ 
Tobi Freebern  “  “ 
Marianne Ogren  “  “ 
Mary Lou Knox N
Jane Chirgwin  Librarian  Rensselaer Public Library 

 

ATTENDANCE 

Four members of the Board were in attendance of the monthly Board meeting. Mary Lou Knox was excused.

MEETING LOCATION

Building:  Rensselaer Public Library, Rensselaer, NY 

Public Hearing Room: Community Room 

MEETING START 

Meeting Schedule Start: October 2, 2017 7:05 p.m.

Meeting Actual Start: 7:37 p.m.  Called to order by President Burnham with a quorum. 

Meeting Scribe:  Trustee Ogren 

MINUTES 

  • September minutes were not ready.  They will be voted on at the November meeting.

CLAIMS 

  • A motion was made to accept the claims in the amount of $2,619.47 by Trustee Sebuyira.  Seconded by Trustee Freebern. All in favor.
  • An unpaid bill for $715.00 has been put into the 2017-2018 budget since they closed the 2016-2017 budget. (Per Annette at City Hall Purchasing department).
  • Budget submission was discussed.  Jane was advised by Board not to submit budget.  She is to set up an appointment with the Comptroller, NOT Claire.

LIBRARIAN REPORT 

  • Received “bullet aid” from Sen. Marchionne for $3,000.00.  Jane is using it for new computers and accessories.
  • Jane attended Van Rensselaer Elementary open house.  Special Ed teacher Mrs. Belvedere won the supply tower prize made by President Burnham.
  • Jane will attend the High School Open House on Thursday.  She is bringing the 3F Printer. She is trying to get kids to sign up to use the emails for Lab Activities.
  • Adult Program for October – Owner of a local comic store, Heroes Hideout, will be the guest.  The event is October 18, 2017 at 6:30 pm.
  • Hannah will be starting an Anime Club at the Library next week.  There is already an interest. Jane sent a flyer to the HS Librarian.  It will be held on Thursdays from 5 – 7 pm.
  • Focus Group Analysis – (8 people attended.):
      • Teem services suggest4ed
      • Like community
      • Increased diversity (i.e. language, religion, etc.)
      • See Library as a social hub
      • Staff – high marks, should be bigger.  P/T no benefits
      • Building – source of pride; centrally located
      • Pride outside
      • To connect digital users.
      • Fund raising – strong group
      • Inadequate city funding – city should know
      • Not enough advertising
      • Library should develop Library services with more diverse programs
      • Explore help from City to expose library more.
      • Library should work with City to improve exterior of building
  • Next step – Long Range:
      • Writing up goals
      • Improving basic functions
      • Keep council informed – attend more council meetings.  More visibility
      • Trustee Freebern suggested going to the 2nd Council meeting every month.  Council allows Departments to give a report.
      • Keep on keeping on…outreach
      • Communication with community groups, public, city, etc.
      • Program creativity
  • Jane is getting training in Children’s Library
  • Hannah is getting training in Story Time
  • Author’s Night – Not to be held week of the Friends Meeting.
  • Possible authors:
      • Jack Casey
      • Bill Bix
      • William Quirk
      • Gregory McGuire
  • Trustee Sebuyira suggested:
      • Rite Aid Blood Pressure
      • Mammogram Mobile
      • Flu shots
      • Public safety
  • Librarian Chirgwin suggested:
      • Collaborate with East Greenbush Library
  • Trustee Freebern – Lost opportunity – Library closed on Sunday
  • Teen open mike, karaoke and poetry
  • Every Board meeting – have a section of time for Program ideas.
  • October 28th – Halloween Party at Library
  • Some of the Board of Trustee members (Tobi and Mary Lou) will be going to the DPW Garage to get the workers to paint the Library for the Dedication to Trustee Erlich.

DISCUSSION

    • UPLS Survey
    • Upcoming Library Events

ADJOURNMENT 

  • A motion was made by Trustee Sebuyira. Seconded by Trustee Freebern.  All in favor.

MEETING END 

Meeting Scheduled End: None 

Meeting Actual End:  8:11 p.m.

POST MEETING ACTION ITEMS 

Action  Assigned To  Deadline 
Go to DPW Tobi and Mary Lou As soon as possible
Read report quarterly to CC Librarian Chirgwin Quarterly meetings

 

Decisions Made 

  • Jane not to turn in budget until she has appointment with the Comptroller.

Next Meeting

Next Meeting: Monday, November 6, 2017


August 2017

 Name  Title  Organization  Present 
Johanna Burnham  President  Library Board of Trustees 
Annette Sebuyira  Trustee “ 
Tobi Freebern  “  “ 
Marianne Ogren  “  “ 
Mary Lou Knox N
Jane Chirgwin  Librarian  Rensselaer Public Library 

ATTENDANCE 

Three members of the Board were in attendance of the monthly Board meeting. Tobi Freeburn and Mary Lou Knox were excused.

MEETING LOCATION

 

 

Meeting Actual Start: 7:37 p.m.  Called to order by President Burnham with a quorum. 

Meeting Scribe:  Trustee Ogren 

MINUTES 

  • A motion was made by Trustee Sebuyira to accept the minutes from the June 5, 2017 meeting. Seconded by Trustee Ogren.  All in favor  (No meeting was held in July)

CLAIMS 

  • A motion was made to accept the claims in the amount of $492.00 by Trustee Ogren.  Seconded by Trustee Sebuyira. All in favor.

LIBRARIAN REPORT 

  • Trustee Phil Erlich retired from the Board at the June meeting.  Discussion was made regarding acknowledging his retirement.
  • In order to have a proclamation from the City for Phil, we would need to do a bio.  It was suggested that Trustee Sebuyira check with Tim at UHLS, Ernie Mann and Kim Ryder for some of the information needed.  Erica at the Mayor’s office can type the Proclamation.
  • Erin Green resigned and Tim cut back his hours.  There is a gap on Tuesdays. Angela took over Tuesdays and Librarian Chirgwin hired Hannah Ricottilli who has library experience.  Hannah is also willing to do Story Time.
  • Ongoing issue with purchasing system.  There is $8,500.00 in unpaid invoices at City Hall.  They will hopefully be paid by the end of August.
  • The Budget report for the year was given to the Board of Trustees.
  • Some of the Board members and Jane Chirgwin met with Claire Dalton at City Hall regarding the denied pay rate change and the communication failures between City Hall and the Library. During the meeting, Ms. Dalton admitted that it was the budget committee (that she is not technically a member of) that cut the budget before it was even given to the Common Council for review.
  • Librarian Chirgwin had items listed in her agenda that were discussed at the meeting with Claire Dalton.  They were as follows:
      • The budget committee consists of the Mayor, Treasurer, President of the Common Council and the Comptroller.  After going over the budget, Claire consults with them for mandated items, city total income and debts. She then recommends how much she thinks they need to spend.
      • The question was posed, what we can do to improve communication with the City?  Insist that our council liaison meet with us regularly. Provide a basic library report at council meetings.  Advocate and explain why the community needs our library.
  • Focus Groups- since there were only four responses, it was decided to hold only one focus group.  The group is going to meet on August 23, 2017 at 6:30 p.m.
  • Of the survey handed out, 96 responded.  They can also be brought to other locations, local businesses and neighborhood meetings.
  • Last day of the Summer Reading program is August 12, 2017.  There was a small turnout. No one attended Story Time.
  • Had to cancel two events due to no sign ups.
  • 80 Children and 8 Teens signed up for the Reader’s Club.

DISCUSSION

    • Trustee Erlich’s retirement recognition.
    • New ways to handle the budget with City Hall.

MEETING END   8:04 p.m. 

POST MEETING ACTION ITEMS 

Action  Assigned To  Deadline 
Phil Erlich’s recognition Annette Sebuyira As soon as possible
Focus Groups Upper Hudson Library August 23rd

 

Decisions Made 

  • To have one Focus Group meeting vs. the two planned.

Next Meeting: Monday, September 11, 2017


May 2017

 Name  Title  Organization  Present 
Johanna Burnham  President  Library Board of Trustees 
Annette Sebuyira  Trustee “ 
Phil Erlich  “ 
Tobi Freebern  “  “ 
Marianne Ogren  “  “ 
Jane Chirgwin  Librarian  Rensselaer City Library 

ATTENDANCE 

All members of the Board were in attendance of the monthly Board meeting. 

 

 

Meeting Actual Start: 7:10 p.m.  Called to order by Chairman Burnham with a quorum. 

Meeting Scribe:  Trustee Ogren 

 

MINUTES 

  • A motion was made by Trustee Erlich to accept the minutes from April 3, 2017 meeting. Seconded by Trustee Freebern.  All in favor 

CLAIMS 

  • A motion was made to accept the claims in the amount of $2,403.70 by Trustee Freebern.  Seconded by Trustee Ogren. All in favor.

 

LIBRARIAN REPORT 

  • New purchasing system – only received 2 weeks- notice. Librarian Chirgwin took a 3 hour training course.  She now has remote access so that she does not have to go to City Hall each time she needs to make a purchase.
  • Budget meeting was never rescheduled by city officials.  Librarian Chirgwin sent a letter to the Mayor stating that the proposed budget must have been accepted since we were not notified.
  • Laurie Dryer is leaving for East Greenbush Library.  Nassau Librarian offered shared services but the cost would be about Twenty Thousand Dollars ($20,000.00) in order to include insurance cost.
  • Librarian Chirgwin offered her employee, Angela, Laurie’s hours.
  • Library Survey is almost completed.  Jane just needs to add check boxes.
  • Focus Group – Librarian Chirgwin needs ideas for who should be in the group.  It was decided that one group would meet at the Rensselaer City School District and the other group would meet at the Rensselaer Housing Authority.  Trustee Erlich suggested users, especially Norman Kaiser. The other Focus Group Member ideas suggested were: teachers, Richard Z. from Circles of Mercy, Linda Burrows, Vanessa Salisbury, Claire Dalton, Mollie Shook, Mrs. Mc Phee, Mike Stammel, Hon. Kathleen Robichaud, Doris Roberts, Deacon Greg Mansfield, Officer John Mooney and Ernie Mann.  Librarian Chirgwin will narrow down the names and contact information.

ADJOURNMENT 

  • A motion was made by Trustee Sebuyira. Seconded by Trustee Erlich.  All in favor. Meeting Actual End:  8:00 p.m.

 

POST MEETING ACTION ITEMS 

Action  Assigned To  Deadline 
Survey Completion Librarian Chirgwin May 4, 2017
Focus Group Member list Librarian Chirgwin Next meeting

Next Meeting

Next Meeting: Monday, June 5, 2017


February 2016

Name Title Organization Present
Annette Sebuyira Chairman Library Board of Trustees Y
Johanna Burnham Vice Chairman Y
Phil Erlich Trustee Y
Tobi Freebern Y
Marianne Ogren Y
Jane Chirgwin Librarian Rensselaer City Library  

ATTENDANCE

All members of the Board were in attendance of the monthly Board meeting.  Chairman Sebuyira called the meeting to order at 7:04 p.m.

Meeting Location

Building:  Rensselaer City Library, Rensselaer, NY

Public Hearing Room:  Community Room

Meeting Start

Meeting Schedule Start: February 1, 2016 at 7:00 p.m.

Meeting Actual Start: 7:04 p.m.  Called to order by Chairman Sebuyira with a quorum.

Meeting Scribe:  Trustee Ogren

MINUTES

  • A motion was made by Trustee Ehrlich to accept the minutes from January 11, 2016 meeting. Seconded by Trustee Burnham.  All in favor.

LIBRARIAN report

  • New door in front of building.  Does not lock automatically.
  • February 6h Jane will be giving a demo of equipment that our library purchased for our mobile maker lab.  Rensselaer County is not sure if they want to share or not.  It is also “Take Your Child to the Library Day”.
  • February 6th the Friends will also be hosting a meeting for other Friends organizations at the Upper Hudson headquarters.
  • Jenna holding a teen event on the 13th for grumpy cynical teens called “Anti-Valentines”.
  • Caroline running a book discussion “Major Pettigrew’s Last Stand” on February 25th.
  • State report is finished for the year 2015:
    • 2.3 items per person in City
    • 2.4 visits per person in City
    • $2.10 per person in City in materials
  • Due to State in mid-February.
  • Motion made to accept annual report by Trustee Erlich.  Seconded by Trustee Freebern.   All in Favor.

CLAIMS

  • A motion was made to accept the claims in the amount of $1,329.83 by Trustee Erlich. Seconded by Trustee Ogren.  All in favor.

 

OTHER BUSINESS

  • FRIENDS are collecting now for the Book Drive which will be held May 5, 6 and 7.  Sorting will be done on Tuesday mornings.
  • FRIENDS will need a banner for their sales.
  • Next Library purchase will be a new bench.
  • April 28th at 6:30 p.m. is “Author’s Night”.  The author is Gloria Waldron Huckle Perrault.  There will be a Victorian tea that evening.

ADJOURNMENT

  • A motion was made by Trustee Ogren.  Seconded by Trustee Burnham.   All in favor.

Meeting End

Meeting Scheduled End: None

Meeting Actual End: approximately 7:50 p.m.

Post Meeting Action Items

Action Assigned To Deadline
Technology kit demo Jane Chirgwin February 6
Anti- Valentine Teen Event Jenna February 6
Book discussion Caroline February 25
Book drive Friends May 5, 6, 7
Author’s Night Friends/Board April 28

Decisions Made

  • No major decisions to report

Next Meeting

Next Meeting: Monday, March 7, 2016

Name Title Organization Present

Annette Sebuyira Chairman Library Board of Trustees Y

Johanna Burnham Vice Chairman “ Y

Phil Erlich Trustee “ Y

Tobi Freebern “ “ Y

Marianne Ogren “ “ Y

Jane Chirgwin Librarian Rensselaer City Library Y

ATTENDANCE

All members of the Board were in attendance of the monthly Board

meeting. Chairman Sebuyira called the meeting to order.

MEETING LOCATION

Building: Rensselaer City Library, Rensselaer, NY

Public Hearing Room: Community Room

MEETING START

Meeting Schedule Start: December 7, 2015 at 7:00 p.m.

Meeting Actual Start: 7:02 p.m. Called to order by Chairman Sebuyira with a quorum.

Meeting Scribe: Trustee Ogren

LIBRARIAN REPORT

? 12 Cards added in November with an approximate total of 6,175 accounts.

? Nov. 11, Jane met with James McGuinness regarding a pilot project for the broadband internet network

across the city. Library is a planned anchor site. Group will send their grant proposal in February 2016.

? Proceeding with putting together mobile maker lab. 3D printer to be coming soon.

? Purchased 3 computers with NYS Senate bullet aid.

? Jane taking a continued education course through Upper Hudson Library System on effective public

speaking.

? Jane attended a workshop on Maker Spaces. Did presentation on running a simple craft class. Getting

advise from Voorheesville Library, as they have the 3D printer.

? Annual “Candy House” program will be on Dec. 12th.

? Jenna will run a teen program called “Ugly Sweater Party” on Dec. 19th.

? Jane will be out of the office on Dec. 22 for personal reasons. May also need the 23rd off.

? Library will be closed Dec. 25, 26, 31 and Jan. 1 for the holidays.

CLAIMS

? A motion was made to accept the claims in the amount of $7,638.40. Motion made by Trustee Freebern,

Seconded by Trustee Erlich. All in favor.

ISSUES

? Nothing discussed.

Jane and the Board of Trustees, along with a few members of the Friends of the Library met for the annual

Christmas celebration immediately following the Trustee meeting.

? Adjournment – Motion made by Chairman Sebuyira. Seconded by Vice Chairman

Burnham. All in favor.

MEETING END

Meeting Scheduled End: None

Meeting Actual End: approximately 7:20 p.m.

POST MEETING ACTION ITEMS

Action Assigned To Deadline

DECISIONS MADE

? Holiday closure of the Library

NEXT MEETING

Next Meeting: Monday, January 11, 2016

ATTENDANCE

Annette Sebuyira Chairman Library Board of Trustees Y

Johanna Burnham Vice Chairman “ Y

Phil Erlich Trustee “ Y

Tobi Freebern “ “ Y

Marianne Ogren “ “ Y

Jane Chirgwin Librarian Rensselaer City Library Y

Name Title Organization Present

All members of the Board were in attendance of the monthly Board

meeting. Vice Chairman Burnham called the meeting to order until

Chairman S arrived.

MEETING LOCATION

Building: Rensselaer City Library, Rensselaer, NY

Public Hearing Room: Community Room

MEETING START

Meeting Schedule Start: November 2, 2015 at 7:00 p.m.

Meeting Actual Start: 7:00 p.m. Called to order by Vice Chairman Burnham with a quorum.

Meeting Scribe: Trustee Ogren

LIBRARIAN REPORT

? New hire is Jenna Hurbert. Her area of expertise is working with teens. She will work part time

Mon., Wed., Thur., and Sat. Her start date is November 3, 2015.

? Discussion to Board regarding interviews.

? Resolutions were not done in time so Jane did them.

? NYS Grant – possible uses – door project (bi-fold doors).

? City of Rensselaer to approve “Friends” as Vendors.

? “Friends” received a $2,000.00 grant – Mobile Marketplace to include kit for 3D printer.

? Library to be closed Veteran’s Day, Thanksgiving and the day after Thanksgiving, and closing at

5 pm on Wednesday

? November 21st – Dinosaur Story time.

? November 12rh – Adult Story time (Rensselaer Readers)

? “Friends” holding a Bake sale at the Senior Center on Election Day.

? The Literacy Volunteers are doing a sewing group.

CLAIMS

? A motion was made to accept the claims in the amount of $2,213.77 by Trustee Freebern,

Seconded by Trustee Erlich. All in favor.

ISSUES

? Unruly children will be removed.

? One boy has already been banned. He does not study, use computers, loan books, etc.

? Discussion for annual Holiday party. Decided on desserts and drinks. The 6 Board members

along with staff and office holders of “Friends” will be invited to attend. The party will be held on

the next meeting date of December 7, 2015 at 6:00 p.m.

? A decision to bring the staff a sandwich platter for the STAFF only.

? Adjournment – Motion made by Chairman Sebuyira. Seconded by Vice

Chairman Burnham. All in favor.

MEETING END

Meeting Scheduled End: None

Meeting Actual End: approximately 7:38 p.m.

POST MEETING ACTION ITEMS

Action Assigned To Deadline

Holiday Party Trustees December 7, 2015

DECISIONS MADE

? To hire Jenna Hubert

? Have Holiday Party the evening of the next Board Meeting.

NEXT MEETING

Next Meeting: Monday, December  7, 2015

5:00 p.m. (Holiday party – immediately following at 6:00 p.m.)

Rensselaer City Library Conference Room

 

 

Jane Chirgwin, Librarian Annette Sebuyira, Chairman

Present: Johanna Burnham, Phil Erlich, Tobi Freebern; Marianne Ogren, Annette Sebuyira

Jane Chirgwin, Library Director

The meeting was called to order at 7:06 P.M.

The minutes of the July meeting was approved following motion

by Tobi Freebern, seconded by Marianne Ogren – Ayes all

Jane Chirgwin presented the director’s report.

The claims in the amount of $1,264.22 were accepted upon motion

by Tobi Freebern seconded by Marianne Ogren. Ayes all,

The election of officers took place. Annette Sebuyira was elected

chairperson and Marianne Ogren was elected clerk. The elections were unanimous

The next meeting was set for October 5, 2015 at 7:00 P.M.

Lawrence Elonge, resident, spoke to the Library Commission regarding the

status of the Library and the Anime club following the termination of the club advisor.

He was assured that the club was welcome and encouraged to continue to meet at

the library. Jane Chirgwin spoke to the lack of communication responding to her

reaching out to club members. Mr. Elonge indicated he would talk with his son and

see if that would help. Jane indicated she would continue to encourage the Anime club

to meet at the library.

The meeting was adjourned at 8:15 P.M. following motion by Tobi

Freebern, seconded by Johanna Burnham. – Ayes all.

Respectfully submitted,

Philip A. Erlich

Clerk

__________________________________ ______________________________

Jane Chirgwin, Librarian Annette Sebuyira, Chairman

RENSSELAER LIBRARY COMMISSION

July 6 , 2015

Present: Johanna Burnham, Phil Erlich, Tobi Freebern

Absent- Excused: Marianne Ogren, Annette Sebuyira

Jane Chirgwin, Library Director

Johanna called the meeting to order at 7:02 P.M.

The election of officers was postponed until the September

The minutes of the April and June meetings were approved

following motion by Tobi Freebern, seconded by Johanna

There will be no meeting in August. (If Jane feels a need for

a meeting she will notify us and post notice of it.)

Jane Chirgwin presented the director’s report.

The claims in the amount of $1,405.73 were accepted upon motion

by Phil Erlich, seconded by Tobi Freebern. Ayes all,

A complaint by a patron was discussed. Jane has addressed the complaint.

Annette will also address the complaint.

The Library Commission reviewed performance evaluations, forms for

peer evaluations and discussed personnel issues. The Commission

members noted that one employee was not satisfactory.

Motion made by Phil Erlich, seconded by Tobi Freebern to authorize and

direct the library director to terminate any employee as indicated by

performance evaluations and cooperation with directions and further to

advertise and hire appropriate personnel to fill vacancies. Ayes all.

The purpose of this action is to reinforce that termination and hiring are

part of the duties of the library director – and since our next meeting is

not until September action needs to be taken promptly.

The next meeting was set for September 14, 2015 at 7:00 P.M.

Election of officers will take place at the September meeting.

The meeting was adjourned at 8:15 P.M. following motion by Tobi

Freebern, seconded by Johanna Burnham. – Ayes all.

RENSSELAER LIBRARY COMMISSION

January 5, 2015

 

Present:  Johanna Burnham, Phil Erlich, Maryann Ogren ,Annette Sebuyira

Absent/ Excused:  Tobi Freebern

Jane Chirgwin, Library Director

 

The meeting was called to order at 7:00 P.M.

The minutes of November and December were accepted upon

motion by Johanna Burnham, seconded by Marianne Ogren – Ayes all.

Jane presented the Director’s report for December.

She announced that Ashley Chen was hired as a library aide.

The claims were accepted on motion by Johanna Burnham

seconded by Marianne Ogren.  Ayes all

The next meeting was set for February 5, 2015 at 7:00 P.M.

The meeting was adjourned at 7:20 P.M. following motion by Marianne

Ogren, seconded by Johanna Burnham.

Respectfully submitted,

Philip A. Erlich

Clerk of the Library Commission

RENSSELAER LIBRARY COMMISSION

March 2 , 2015

Present: Johanna Burnham, Phil Erlich, Marianne Ogren , Tobi Freebern

Jane Chirgwin, Library Director

Absent/ Excused: Annette Sebuyira

The meeting was called to order at 7:00 P.M.

The minutes of January 5 and February 13th were accepted upon

motion by Tobi Freebern, seconded by Johanna Burnham.. Ayes all.

Motion was made by Tobi Freebern, seconded by Marianne Ogren

to accept the claims. Ayes all.

Jane Chirgwin presented the director’s report.

The next meeting was set for April 13,, 2015 at 7:00 P.M.

The meeting was adjourned at 7:20 P.M. following motion by Johanna

Burnham, seconded by Tobi Freebern. Ayes all,

Respectfully submitted,

Philip A. Erlich

Clerk of the Library Commission

 

RENSSELAER LIBRARY COMMISSION, Phil Erlich

October 6, 2014

Present: Johanna Burnham, Phil Erlich, Tobi Freebern, Annette Sebuyira

Absent / excused: Maryann Ogren

Jane Chirgwin, Library Director

The meeting was called to order at 7:09 P.M.

The minutes of the September meeting were accepted

upon motion by Tobi Freebern seconded by Johanna Burnham.

Ayes all

Jane presented the Director’s report for September.

The claims were accepted on motion by Annette Sebuyira

seconded by Johanna Burnham. Ayes all

The next meeting was set for November 3rd at 7:00 P.M.

The meeting was adjourned at 7:50 P.M. following motion by Tobi Freebern

seconded by Johanna Burnham.

Respectfully submitted,

Philip A. Erlich

Clerk of the Library Commission

RENSSELAER LIBRARY COMMISSION

September 8, 2014

 

Present:  Johanna Burnham, Phil Erlich, Tobi Freebern. Marianne Ogren, Annette Sebuyira

Jane Chirgwin, Library Director

 

The meeting was called to order at 7:06 P.M.

 

The minutes of the July meeting were accepted

upon motion by Tobi Freebern seconded by Johanna Burnham.

Ayes all

 

Jane presented the Director’s report for August.

 

Discussions centered around applications, appointment scheduling,

copier upgrade needed, HVAC

 

The claims were accepted on motion by Tobi Freebern

seconded by Johanna Burnham.  Ayes all

 

The next meeting was set for October  6th at 7:00 P.M.

 

The meeting was adjourned at 7:55 following motion by Tobi Freebern

seconded by Marianne Ogren.

 

 

Respectfully submitted,

 

Philip A. Erlich

Clerk of the Library Commission

RENSSELAER LIBRARY COMMISSION

July 9, 2014

 

Present:  Johanna Burnham, Phil Erlich, Tobi Freebern. Marianne Ogren, Annette Sebuyira

Jane Chirgwin, Library Director

 

The meeting was called to order at 7:12 P.M.

 

The minutes of the June meeting were accepted

upon motion by Tobi Freebern seconded by Marianne Ogren.

Ayes all

 

Jane presented the Director’s report for June.

 

The construction grant application was read and duly

adopted at the meeting. : Motion: Tobi Freebern,

seconded by Marianne Ogren.  Ayes all

 

The claims were accepted on motion by Tobi Freebern

seconded by Annette Sebuyira.  Ayes all

 

Elections were held:

Tobi Freebern nominated Annette Sebuyira as Chairperson,

seconded by Marianne Ogren.

Motion to close nominations by Phil Erlich, seconded by

Marianne Ogren. Ayes all.  Annette Sebuyira was elected.

 

Johanna asked for nominations for clerk. Tobi nominated Phil Erlich

as clerk, seconded by Marianne Ogren.  There were no further nominations.

Clerk was directed to cast one ballot for Phil Erlich as clerk upon motion by

Marianne, seconded by Tobi Freebern.  Ayes All.  Clerk cast ballot and

Phil Erlich was declared elected as clerk.

 

The next meeting was set for September 8th at 7:00 P.M.

 

The meeting was adjourned at 7:45 following motion by Tobi Freebern

seconded by Marianne Ogren.

 

 

Respectfully submitted,

 

Philip A. Erlich

Clerk of the Library Commission

 

RENSSELAER LIBRARY COMMISSION

May 5, 2014

 

Present:  Johanna Burnham, Phil Erlich, Tobi Freebern. Marianne Ogren, Annette Sebuyira

Jane Chirgwin, Library Director

 

The meeting was called to order at 7:10 P.M.

 

The minutes of the April meeting were accepted with date

correction upon motion by Marianne Ogren seconded by

Johanna Burnham.  Ayes all

 

Jane presented the Director’s report for April.

 

Motion to approve the UHLAN agreement and authorize signatures

was made by Tobi Freebern, seconded by Marianne Ogren.  Ayes all

 

The claims were accepted on motion by Tobi Freebern

seconded by Marianne Ogren.  Ayes all

 

Next meeting is June 2, 2014 at 7:00 P.M.

 

Tobi Freebern made a motion to adjourn, seconded by Annette Sebuyira.

The meeting was adjourned at 7:35 P.M.

 

Respectfully submitted,

 

Philip A. Erlich

Clerk of the Library Commission

RENSSELAER LIBRARY COMMISSION

April 7, 2014

 

Present:  Johanna Burnham, Phil Erlich,  Marianne Ogren, Annette Sebuyira

Excused:  Tobi Freebern

Jane Chirgwin, Library Director

 

The meeting was called to order at 7:14 P.M.

 

The minutes of the March meeting were accepted upon motion by

Marianne Ogren seconded by Johanna Burnham.  Ayes all

 

Jane presented the Director’s report for February.

 

The claims were accepted on motion by Phil Erlich

seconded by Johanna Burnham.  Ayes all

 

Next meeting is May 5, 2014 at 7:00 P.M.

 

Annette Sebuyira made a motion to adjourn, seconded by Marianne Ogren.

The meeting was adjourned at 7:30 P.M.

 

Respectfully submitted,

 

Philip A. Erlich

Clerk of the Library Commission

RENSSELAER LIBRARY COMMISSION

March 3, 2014

Present:  Johanna Burnham, Phil Erlich, Tobi Freebern,  Marianne Ogren,

Annette Sebuyira

Jane Chirgwin, Library Director

 

The meeting was called to order at 7:02 P.M.

 

The minutes of the February meeting were accepted upon motion by

Marianne Ogren seconded by Annette Sebuyira.  Ayes all

 

Jane presented the Director’s report for February.

 

Discussion and review of the proposed 2014-15 budget.

The claims were accepted on motion by Tobi Freebern

seconded by Annette Sebuyira.  Ayes all

 

Next meeting is April 7, 2014 at 7:00 P.M.

 

Annette Sebuyira made a motion to adjourn, seconded by Marianne Ogren.

The meeting was adjourned at 7:30 P.M.

 

Respectfully submitted,

 

Philip A. Erlich

Clerk of the Library Commission

 

RENSSELAER LIBRARY COMMISSION

February 3, 2014

Present:  Johanna Burnham, Phil Erlich, Tobi Freebern,  Marianne Ogren,

Annette Sebuyira

Jane Chirgwin, Library Director

 

The meeting was called to order at 7:02 P.M.

 

The minutes of the January meeting were accepted upon motion by

Tobi Freebern seconded by Johanna Burnham.  Ayes all

 

Jane presented the Director’s report for January.

The claims were accepted on motion by Tobi Freebern

seconded by Marianne Ogren.  Ayes all

 

Motion by Phil Erlich to approve and authorize submission of the

Annual report; seconded by Marianne Ogren. Ayes all.

 

Next meeting is March 3, 2014 at 7:00 P.M.

 

Annette Sebuyira made a motion to adjourn, seconded by Marianne Ogren.

.

The meeting was adjourned at 7:20 P.M.

 

Respectfully submitted,

 

Philip A. Erlich

Clerk of the Library Commission

RENSSELAER LIBRARY COMMISSION

January 6, 2014

Present: Johanna Burnham, Phil Erlich, Tobi Freebern, Annette Sebuyira

Jane Chirgwin, Library Director

 

The meeting was called to order at 7:02 P.M.

 

The minutes of the December meeting were accepted upon motion by

Tobi Freebern seconded by Annette Sebuyira. Ayes all

 

Jane presented the Director’s report for December.

The claims were accepted on motion by Tobi Freebern

 

seconded by Annette Sebuyira. Ayes all

Next meeting is February 3, 2014 at 7:00 P.M.

 

Annette Sebuyira made a motion to adjourn, seconded by Tobi Freebern.

 

The meeting was adjourned at 7:20 P.M.

 

Respectfully submitted,

Philip A. Erlich

Clerk of the Library Commission

RENSSELAER LIBRARY COMMISSION

July 1, 2013

Present: Johanna Burnham, Phil Erlich, Toni Freebern, Marianne Ogren

Jane Chirgwin, Library Director

 

Absent: Annette Sebuyira

 

The meeting was called to order at 7:04 P.M.

 

The minutes of the June meeting were accepted upon motion by

Tobi Freebern, seconded by Johanna Burnham. Ayes all

 

Jane presented the Director’s reports for June.

 

The claims were accepted on motion by Phil Erlich

seconded by Tobi Freebern. Ayes All

 

Annual Elections were held:

The clerk asked for nominations.

 

Marianne Ogren nominated Johanna Burnham as chairperson,

nomination was seconded by Tobi Freebern.

 

Tobi Freebern made a motion to close the nominations, seconded

by Marianne Ogren. Ayes all

 

The clerk was directed to cast one ballot and declare Johanna Burnham

elected to the position of chairperson on motion by Tobi Freebern, seconded by

Phil Erlich. Motion carried and clerk cast one ballot for Johanna Burnham.

Johanna asked for nominations for clerk. Tobi nominated Phil Erlich

as clerk, seconded by Marianne Ogren. There were no further nominations.

 

Clerk was directed to cast one ballot for Phil Erlich as clerk upon motion by

Marianne, seconded by Tobi Freebern. Ayes All. Clerk cast ballot and

Phil Erlich was declared elected as clerk.

 

There was discussion regarding an August meeting. It was decided not to

have an August meeting unless something comes up to be decided. If so, Jane

will advise us.

 

Next meeting is September 9, 2013 at 7:00 P.M.

 

Johanna Burnham made a motion to adjourn, seconded by Tobi Freebern.

 

The meeting was adjourned at 7:50 P.M.

 

Respectfully submitted,

Philip A. Erlich

Clerk of the Library Commission

RENSSELAER LIBRARY COMMISSION

April 1, 2013

Present:  Johanna Burnham, Phil Erlich, Annette Sebuyira

Excused Tobi Freebern, Marianne Ogren

 

Jane Chirgwin, Library Director was on vacation.

 

The meeting was called to order at 7:00 P.M. by Johanna Burnham.

 

The minutes of the February meeting were accepted upon motion by

Annette Sebuyira, seconded by Johanna Burnham.  Ayes all

 

There was no Director’s report.

 

There were no claims to review.

 

 

Annette Sebuyira made a motion to adjourn, seconded by Phil Erlich.

Ayes all.

The next meeting is scheduled for May 6, 2013 at 7:00 P.M.

 

The meeting was adjourned at 7:30 P.M.

 

Respectfully submitted,

 

Philip A. Erlich

Clerk of the Library Commission

RENSSELAER LIBRARY COMMISSION

March 4, 2013

Present: Johanna Burnham, Phil Erlich, Tobi Freebern, Marianne Ogren,

Annette Sebuyira

Jane Chirgwin, Library Director

The meeting was called to order at 7:00 P.M. by Johanna Burnham.

The minutes of the February meeting were accepted upon motion by

Tobi Freebern, seconded by Annette Sebuyira. Ayes all

Jane presented the Director’s reports for February.

The claims were accepted upon motion by

Annette Sebuyira, seconded by Tobi Freebern. Ayes all

Jane presented the Annual Report. Motion by Phil Erlich,

seconded by Tobi Freebern to accept and submit the Annual

Report. Ayes All

Annette Sebuyira made a motion to adjourn, seconded by Tobi Freeborn.

Ayes all.

The next meeting is scheduled for April 1, 2013 at 7:00 P.M.

The meeting was adjourned at 8:00 P.M.

Respectfully submitted,

Philip A. Erlich

Clerk of the Library Commission

RENSSELAER LIBRARY COMMISSION

FEBRUARY 4, 2013

Present: Johanna Burnham, Phil Erlich, Tobi Freebern, Marianne Ogren,

Annette Sebuyira

Jane Chirgwin, Library Director

The meeting was called to order at 7:05 P.M. by Johanna Burnham.

The minutes of the January meeting were accepted upon motion by

Tobi Freebern, seconded by Marianne Ogren. Ayes all

Jane presented the Director’s reports for January.

The claims were accepted upon motion by

Tobi Freebern, seconded by Marianne Ogren. Ayes all

There was discussion regarding the last Friends’ meeting,

Lee Sheldon, RPI – ANIME

There was a discussion regarding staff meetings.

Motion by Phil Erlich to accept the employee handbook,

seconded by Marianne Ogren. Ayes all.

Annette Sebuyira made a motion to adjourn, seconded by Marianne

Ogren. Ayes all.

The next meeting is scheduled for March 4, 2013 at 7:00 P.M.

The meeting was adjourned at 8:00 P.M.

Respectfully submitted,

Philip A. Erlich

Clerk of the Library Commission

RENSSELAER LIBRARY COMMISSION

January 7, 2012

 

Present:  Johanna Burnham, Phil Erlich, Toni Freebern, Marianne Ogren,

Annette Sebuyira

Jane Chirgwin, Library Director

 

The meeting was called to order at 7:11 P.M. by Johanna Burnham.

 

The minutes of the December meeting was accepted upon motion by

Annette Sebuyira, seconded by Tobi Freebern.  Ayes all

 

Jane presented the Director’s reports for December.

 

The claims were accepted on motion by Annette Sebuyira,

seconded by Tobi Freebern.  Ayes all

 

There was a discussion regarding staff meetings.

 

Motion by Phil Erlich to accept the employee handbook,

seconded by Marianne Ogren.  Ayes all.

 

Annette Sebuyira made a motion to adjourn, seconded by Marianne

Ogren. Ayes all.

The meeting was adjourned at 8:00 P.M.

 

Respectfully submitted,

 

Philip A. Erlich

Clerk of the Library Commission

 

RENSSELAER LIBRARY COMMISSION

September 10, 2012

Present:  Johanna Burnham, Phil Erlich, Toni Freebern, Marianne Ogren

Annette  Sebuyira

Jane Chirgwin, Library Director

 

The meeting was called to order at 7:06 P.M.

 

The minutes of the July meeting were accepted upon motion by

Annette Sebuyira, seconded by Tobi Freebern.  Ayes all

 

Jane presented the Director’s reports for July and August

The claims were accepted on motion by Phil Erlich

seconded by Tobi Freebern.  Ayes All

 

Annual Elections were held:

The clerk asked for nominations.                  

Marianne Ogren nominated Johanna Burnham as chairperson,

nomination was seconded by Tobi Freebern.

Tobi Freebern made a motion to close the nominations, seconded

by Marianne Ogren. Ayes all

The clerk was directed to cast one ballot and declare Johanna Burnham

elected to the position of chairperson  on motion by Tobi Freebern, seconded by Phil Erlich.

Motion carried and clerk cast one ballot for Johanna Burnham.

 

Johanna asked for nominations for clerk. Johanna nominated Phil Erlich

as clerk, seconded by Annette Sebuyira.  There were no further nominations.

Clerk was directed to cast one ballot for Phil Erlich as clerk upon motion by

Annette Sebuyira, seconded by Tobi Freebern.  Ayes All.  Clerk cast ballot and

Phil Erlich was declared elected as clerk.

 

There was discussion of Friends Trolley Tour.

 

Next meeting is October 1, 2012 at 7:00 P.M.

 

 

Annette Sebuyira made a motion to adjourn, seconded by Tobi Freebern.

The meeting was adjourned at 7:50 P.M.

 

Respectfully submitted,

 

Philip A. Erlich

Clerk of the Library Commission

RENSSELAER LIBRARY COMMISSION

July 7, 2012

Present:  Johanna Burnham, Phil Erlich, Toni Freebern, Annette  Sebuyira

Jane Chirgwin, Library Director

 

Absent: Marianne Ogren,

 

The meeting was called to order at 7:05 P.M.

 

Jane presented the Director’s report.

The claims were accepted on motion by Annette

Sebuyira seconded by Tobi Freebern.  Ayes All

 

There was discussion of the personnel tardiness.

 

Motion made by Phil Erlich seconded by Tobi Freebern

to hold the Annual Elections at the September meeting. Ayes all.

 

The next meeting is scheduled for September 10th at 7:00 P.M.

 

 

Annette Sebuyira made a motion to adjourn, seconded by Tobi Freebern.

The meeting was adjourned at 8:15 P.M.

 

Respectfully submitted,

 

Philip A. Erlich

Clerk of the Library Commission

RENSSELAER LIBRARY COMMISSION

May 7, 2012

Present: Johanna Burnham, Phil Erlich, Toni Freebern, Marianne Ogren, Annette

Sebuyira

Jane Chirgwin, Library Director

 

The meeting was called to order at 7:09 P.M.

 

The minutes of the April meeting were approved following motion

by Tobi Freebern, seconded by Annette Sebuyira. Ayes All

 

Jane presented the Director’s report.

Report on Community Night

Center for Internet Security

Rensselaer One Step Computer Class

Scheduled May Friends’ Book Sale

College Ready Workshop ? Excelsior College

Jane attended North End Community Meeting.

Summer Reading Theme ? Dream Big ? Follow Your Dreams

 

Jane and Johanna will meet with Chris Hurley, budget advisor.

 

The claims were accepted motion by Phil Erlich, seconded by Annette

Sebuyira. Ayes All

 

There was discussion of the door opener and possible funding

and alternatives.

 

The next meeting is scheduled for June 4, 2012 at 7:00 P.M.

 

Annette Sebuyira made a motion to adjourn, seconded by Tobi Freebern.

 

The meeting was adjourned at 8:12 P.M.

 

Respectfully submitted,

Philip A. Erlich

Clerk of the Library Commission

RENSSELAER LIBRARY COMMISSION

March 5, 2012

Present:  Johanna Burnham, Phil Erlich, Toni Freebern, Marianne Ogren,

Annette Sebuyira

Jane Chirgwin, Library Director

 

The meeting was called to order at 7:09 P.M.

 

The minutes of the February meeting were approved following motion                                                                   Minutes

by  Tobi Freebern, seconded by Annette Sebuyira.  Ayes All

 

Jane presented the Director’s report.                                                                                                                                Director’s Report

 

The claims were accepted motion by Marianne Ogren, seconded by Tobi Freebern.  Ayes All                             Claims Accepted

 

There as discussion of the budget, printer toner usage,                                                                                                Discussion

library programs and library interns.

 

The next meeting is scheduled for April 2, 2012 at 7:00 P.M.

 

Annette Sebuyira made a motion to adjourn, seconded by Tobi Freebern.                                                               Adjourn

The meeting was adjourned at 8:05 P.M.

 

Respectfully submitted,

 

Philip A. Erlich

Clerk of the Library Commission

RENSSELAER LIBRARY COMMISSION

February 6, 2012

Present:  Johanna Burnham, Phil Erlich, Toni Freebern. Annette Sebuyira                             Jane Chirgwin, Library Director

Marianne Ogren was absent

 

The meeting was called to order at 7:00 P.M.

 

The minutes of the January meeting were approved following motion

by Annette Sebuyira, seconded by Tobi Freebern.  Ayes All

 

Jane presented the Director’s report.

 

The claims were accepted motion by Annette Sebuyira, seconded by Tobi Freebern.  Ayes All

 

Motion by Tobi Freebern, seconded by Annette Sebuyira to approve

submission of the Annual Report. Ayes All.

 

 

There as discussion of the budget and the handicapped door.

 

The next meeting is scheduled for March 5, 2012 at 7:00 P.M.

 

Annette Sebuyira made a motion to adjourn, seconded by Tobi Freebern.

The meeting was adjourned at 8:05 P.M.

 

Respectfully submitted,

 

Philip A. Erlich

Clerk of the Library Commission

RENSSELAER LIBRARY COMMISSION

November 7, 2011

Present:  William Schilling, Tobi Freebern, Johanna Burnham, Phil Erlich,  Annette Sebuyira

Jane Chirgwin, Library Director

The meeting was called to order at 7:07 P.M.

The minutes were accepted motion by  Annette Sebuyira seconded by Bill Schilling.  Ayes all

Jane presented the Director’s report.                                                                                                           The claims were accepted motion by Annette Sebuyira, seconded by

Tobi Freebern.  Ayes all                                                                                       

Motion by Phil Erich, seconded by William Schilling to accept the long range

Plan (Five Year Plan.)  Ayes all                                                                                                                                                      

 

The next meeting is scheduled for December 12, 2011 at 7:00 P.M. at which time we will have the holiday celebration.

Annette Sebuyira made a motion to adjourn, seconded by Tobi                          

Freebern.  The meeting was adjourned at 7:45 PM.

 

Respectfully submitted,

 

Philip A. Erlich

Clerk of the Library Commission

RENSSELAER LIBRARY COMMISSION

October 11, 2011

Present:  William Schilling, Tobi Freebern, Johanna Burnham, Phil Erlich,  Annette Sebuyira Jane Chirgwin, Library Director

The meeting was called to order at 7:00 P.M.

There was no meeting held on October 3, 2011 since there was no quorum.

There was a discussion concerning a problem patron and consequences of his presumed actions which were dealt to him.  Upon investigation hewas not guilty of the actions.  He has been difficult to deal with both prior to this incident and since it.  It was decided that the Chair would write to him indicating that the consequences were lifted – Jane will remove the notation on his UHLS card record, computer privileges are to be restored.

The minutes were accepted motion by  Annette Sebuyira seconded by Tobi Freebern.  Ayes all

Jane presented the Director’s report.

The claims were accepted motion by Tobi Freebern, seconded by Annette Sebuyira.  Ayes all

Motion by Phil Erich, seconded by William Schilling to authorize the Chair to sign the UHLS Services (UHLAN) agreement and for the Director to submit it. Ayes all

The regular meeting of the Friends of the Rensselaer Public Library has been set for the third Thursday of the month. The next meeting is scheduled for November 7, 2011 at 7:00 P.M. at which time the long range plan will be reviewed and updated. Annette Sebuyira made a motion to adjourn, seconded byTobiFreebern.  The meeting was adjourned at 8:17 PM.

Respectfully submitted, Philip A. ErlichClerk of the Library Commission

RENSSELAER LIBRARY COMMISSION

September 12, 2011

Present:  William Schilling, Tobi Freebern, Johanna Burnham, Phil Erlich,  Annette Sebuyira

Jane Chirgwin, Library Director

The meeting was called to order at 7:04 P.M.

The minutes were accepted motion by  Tobi Freebern. seconded by William Schilling.  Ayes all

Jane presented the Director’s report.

Motion by Phil Erlich, seconded by Annette Sebuyira to accept the resignation of Patricia Whitford with regret.

The claims were accepted motion by Annette Sebuyira, seconded by Phil Erlich.  Ayes all

The next meeting is scheduled for October 3, 2011 at 7:00 P.M. at which time the long range plan will be reviewed and updated.

Annette Sebuyira made a motion to adjourn, seconded by William Schilling.  The meeting was adjourned at 8:10 PM.

Respectfully submitted,

Philip A. Erlich

Clerk of the Library Commission

 

RENSSELAER LIBRARY COMMISSION

July 18, 2011

Present: William Schilling, Tobi Freebern, Johanna Burnham, Phil Erlich, Annette Sebuyira

Jane Chirgwin, Library Director

The meeting was preceded by a UHLS workshop- CORE Trustee Training

The meeting was called to order at 8:18 P.M. The minutes were accepted motion by Annette Sebuyira. seconded by Tobi Freebern. Ayes all

Jane presented the Director’s report. The claims were accepted on motion by Annette Sebuyira, seconded by Johanna Burnham. Ayes all

CLAIMS ACCEPTED – $ 1,221.87

Bill Schilling opened the floor for nominations forChair of the Library Commission.

Phil Erlich nominated Johanna Burnham, seconded by Tobi Freebern.

Motion by Phil Erlich, seconded by Annette

Sebuyira to close nominations. Ayes All

Bill Schilling directed the clerk to cast one ballot

for Johanna Burnham.

Bill Schilling opened the floor for nominations for clerk.

Phil Erlich was nominated for clerk by TobiFreebern, seconded by Annette Sebuyira.

Hearing no further nominations Bill Schilling directed clerk to cast one ballot.

Motion to cancel August meeting, next meeting to

be held September 12th, 2011 at 7:00 PM

Annette Sebuyira made a motion to adjourn, seconded by Johanna Burnham. The meeting was adjourned at 8:40 PM.

Respectfully submitted,

Philip A. Erlich

Clerk of

RENSSELAER LIBRARY COMMISSION

June 6, 2011

Present:  William Schilling, Johanna Burnham, Phil Erlich,  Annette Sebuyira

Tobi Freebern – excused

Jane Chirgwin, Library Director

The meeting was called to order at 7:02 P.M.

The minutes were accepted motion by Johanna Burnham, seconded by Annette Sebuyira.  Ayes all

Jane presented the Director’s report.

The claims were accepted motion by Annette Sebuyira, seconded by Johanna Burnham.  Ayes all

There was discussion concerning scheduling a workshop for UHLS staff to present trustee training. Bill Schilling will work on scheduling the workshop.

Annette Sebuyira made a motion to adjourn, seconded by  Johanna Burnham.  The meeting was adjourned at 7:40 PM.

The next meeting is scheduled for July 11, 2011 at 7:00 P.M. at the Library.

Respectfully submitted

Philip Erlich

Clerk of the Library Commission


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